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May, 2008
Vol 1
Issue 5

May 2008 Dolvin Notes 

View Previous Dolvin.com Newsletters.

In this issue: Symptoms of Inefficiency. Are your profits disappearing like your lost inventory?

Word Count: 465

Approximate time to read: Just under 4 minutes.

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Alternatives:

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Supplier Spotlight:

**Optimum Solutions

Optimum Solutions gives companies ownership of their in house payroll process, serving as a comprehensive accounting software solution for today's demanding world of payroll.

Read the article:

"The Myths of Outsourcing"


Would more efficient processes lead to better profits?

May 
      
 
 2008 Dolvin Technology Newsletter

Businesses are supposed to be efficient, but without the proper systems in place with the proper training, most companies fall short in their effort to become more streamlined.

Do you recognize any of these symptoms in your operations?

  • Use of manual, home grown, or systems created more than five years ago.
  • Systems built and designed when the company was first created to manage Inventory, Warehouse operations, Order fulfillment, Supply chain, and Manufacturing.
  • Not having the right tools to manage prospect or customer relationships, Accounts Receivable, or being able to produce financial statements in a timely manner.
  • Not having sales and marketing information available to analyze customer or market trends.
  • Not having an integrated central repository of information to manage your business.
  • Paralysis due to a fear of change.

We all know that competition is continually affecting our margins and customer service demands are on the rise.  Companies that handle inventory need enterprise software that maximizes efficiencies throughout the entire organization while continually enhancing customer relationships.

Typical warehouse issues from not having an automated warehouse:

  • When inventory is received it is manually verified against purchase orders and records are updated manually.
  • Computer records are not updated resulting in misplaced or lost inventory when it is moved to clean up space. 
  • Incorrect items are picked and shipped, because they are not scanned and verified.
  • Increased labor costs due to having multiple people to pack and verify shipments.
  • Erosion of company profits due to incorrect shipments, return processing, additional freight charges, and reorder of returned stock.
  • Slow payment of invoices due to incorrect shipments.
  • Loss of supplier discounts.
  • Buying based on educated guesses.  One time orders or promotions not remembered correctly.
  • Inaccurate counts and inventory levels resulting in excess inventory.
  • Incomplete picture of open customer, purchase, and manufacturing orders.

 

ERP Solutions:

  • Scan and verify inventory against purchase orders when it is received resulting in real-time inventory updates.
  • Track inventory movements within your warehouse to prevent lost or misplaced inventory.
  • Inventory verified when picked preventing the shipment of wrong items or quantities.
  • Lower labor costs due to consolidation of packing and shipping from scanned operations.
  • Cycle counting warehouse locations to identify and find misplaced inventory.
  • Smarter buying choices due to an accurate forecasting system that takes product life cycles, previous sales trends, one-time purchases, and open orders.
  • A purchasing system that balances supplier lead times and vendor discounts to minimize on-hand inventory, yet ensuring that safety stock levels are maintained.

 

You decide: 

Would having an integrated system reduce the effect of increased operating costs, lost sales, excess or misplaced inventory, and additional expenses that lower your profit margin?

 

Thank you for taking the time to read this newsletter.   Please feel free to forward this to someone you know that would appreciate the content.

 

In review, Dolvin works with people and companies that are: 

  • Concerned that they have outgrown manual processes and are looking to improve or streamline their operations.
  • Worried that they need help integrating their separate systems.
  • Frustrated that they feel they are not providing the type of customer service that their customers expect and their competition is providing.
  • Struggling with warehouse and inventory control issues.
  • Disappointed with their current investment in technology and are somewhat paralyzed by the constant change in the choices that exist.
  • Upset, because they do not have the right tools to manage their Account Receivables or produce financial statements in a timely manner.
  • Challenged in keeping up with the day-to-day demands of their customers.
  • Annoyed by working with IT professionals that who do not speak your language, understand your business, or listen to your needs.

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